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TESTIMONIALS
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How it works
The process
Implementing Professional BS bookkeeping and payroll services is, in most cases, a three step process which involves an initial client phone consultation/meeting, your company data conversion or construction, and understanding the process of using Professional BS services.
Phone Consultation/face to face meeting
- The length of your initial phone consultation or face to
face meeting is usually 1 - 1.5 hours in length.
- Usually involves an in-depth discussion of your current accounting
activities including your systems, transactions, the nature of your
business operations, as well as amount of time spent
on bookkeeping.
- Your representative will explain how the Professional BS
system works, how we will meet your needs, and outline
your responsibilities and those of Professional BS, as well
your representative will explain the process to follow to ensure
accurate bookkeeping standards are met.
Data Conversion/Construction
- This step usually consists of retrieval of your current company
data, or, if you are a new business, constructing your bookkeeping
company file
- The set up process is initiated by signing your service agreement,
confidentiality agreement, and ach authorization form. Once these documents are executed and received by Professional BS your
representative will provide you the name, number, and email
address of your assigned bookkeeping coordinator.
- Your Professional BS bookkeeping coordinator will contact you to
begin the set up process. Your bookkeeping coordinator serves as
your point of contact for all of your bookkeeping and payroll
service needs.
Day to Day Process
Day to day invoices and deposits
- With our month end bookkeeping service you handle all of your
invoicing and bank deposits. Your bookkeeping coordinator will
work with you to create a process to communicate those invoices
you issue and deposits you make to us for record keeping.
- With the Professional BS Full charge bookkeeping service, your
bookkeeping coordinator handles the invoicing function for you.
You will provide them with the necessary client information in
which to bill your client.
Bill Payment
- Professional BS month end bookkeeping service provides updates
to your company file with bills/invoice information for the current
month. It is the business owners responsibility to pay their bills in
a timely manner.
- With our Full charge bookkeeping service, Professional BS offers
the option of our bill pay service. Professional BS processes and
pays your bills via check, scans and images your current payables
invoices, and provides you a disc of images monthly. Professional
BS will ach debit your account each time the bill pay service is
utilized. No payment is made without your prior consent, you
inform your bookkeeping coordinator which bills you would like paid
prior to us processing.
Payroll
- Professional BS will work with you and your current payroll service
provider to ensure data is accurately reported for each processing
month. If you do not currently have a payroll service in place we
suggest speaking to your bookkeeping coordinator about our suite
of payroll services offered.
Bank Reconciliations
- Professional BS performs monthly bank reconciliations for all of
our clients. A reconciliation report is available online via your web
access. This outsources function provides added security for you
and safeguards you against employee theft.
Privacy
- Professional BS personnel treat all of our clients financial
information with the strictest of confidence, and access to your
data is limited to your bookkeeping coordinator and access is only
granted to outside sources with express written consent from our
clients.
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